The event planner - How to get started as an Admin

CREATE A NEW TRAINING SESSION

To make a training session available for your users, you'll first need to create a new event within MobieTrain's CMS. Within the navigation bar, you select the event planning and then create a new event.

A setup wizard will help you though the necessary steps:

• Select the language in which you will communicate about this training.
• Add a description about the topic and objectives of this course.
• Add up to 10 different sessions (with different times and locations) of one and the same training.
• Include the coordinates for the physical event location or a digital link for e.g. a Teams or Zoom meeting.
• Decide for which users the event will be visible.
• Set the maximum of participants for each session.

The users you selected will see this event in their MobieTrain app as soon as you've published it!

MANAGE REGISTRATIONS AND CANCELLATIONS

Once your event is published, it is easy to manage registrations and cancellations.

Admins & managers can:

• decide who must attend an event by assigning it to any of the users via the session assignment. 
• view all participants that have been assigned or have enrolled themselves for this event in the participants lists.
• export this participants list via a data export.
• remove participants from the registration, for example to grant a free spot to another colleague after someone fell ill.

Users will:

• receive an automated e-mail if a session is assigned to him and will see the event in his training overview in the App.
• be able to assign interest in an event, after which the manager will need to approve this request.
• see an overview of all accessible events in his App, labeled with ones are past or upcoming.